Terms and Conditions

Rental Terms

Please be advised if you do not adhere to the Terms & Conditions regarding Driver Age, Payment, Driving Licences and History, Identification Required and Rental Payment Terms when collecting your vehicle our Cancellation Policy will be enforced.

Cancellations

Reservations confirmed and pre-paid on-line
If you cancel your pre-paid reservation within 24 hours of placing the booking AM Hire will issue a full refund. If you cancel your reservation more than 24 hours from the time of making the booking no refund will be made. All bookings cancelled less than 48 hours from the pick up date and time are non refundable. Please note if the appropriate I.D, the necessary payment/deposit is not produced at the time of pick up or the Terms and Conditions are not adhered to in any way, and the rental cannot proceed, no refund will be made. Cancellations cannot be made on this web site, and must be E-mailed to info@am-hire.co.uk. A Cancellation number confirmation will be e-mailed to you-please retain this for your records. Any problems please contact AM Hire Head Office 0191 286 2000.

Reservations confirmed off line by AM Hire
You may cancel your reservation at any time up to 48 hours before the check-out time without charge. Cancellations should be made direct with AM Hire by telephone or e-mail.
If you cancel after this time, the AM Hire location may charge your credit card in accordance with the agreement made at the time of confirmation, subject to a maximum amount equal to the value of the hire.

If you do not arrive to collect your vehicle ( no show ) :

Reservations confirmed and pre-paid and on-line

Unless you have cancelled your reservation in accordance with the above terms, if you do not collect your vehicle at the time specified on the pre-paid rental, no refund will be made.

Reservations confirmed on-line or off-line by a AM Hire Location

If you do not arrive to collect your vehicle at the time specified in the Reservation confirmation and you do not inform the AM Hire location that you are cancelling your hire, the AM Hire location may charge your credit card in accordance with the agreement made at the time of confirmation, subject to a maximum amount equal to the value of the hire. A cancellation number is essential.

Drivers Age

All drivers must be aged between 21 and 70 inclusive and hold a full driving licence for a minimum 24 months.
Driver’s aged 21-25 may only rent cars up to 1.6 litre and Long Wheel Base Vans.
An additional Daily Charge of £ 9.00 applies to driver’s aged 21-25 along with a £500 pre-authorisation deposit.
Driver’s aged 21-22 must hold a full driving licence for a minimum of 24 months, which is free of current endorsements. For Endorsements advice please contact the Branch.
Drivers over the age of 70 years should contact the AM Hire branch for help and advice on bookings.

 

Driving Licences and History

Anyone who will be driving the AM Hire vehicle must present a valid driving licence with his or her current address, in person, at the time of collection. No copies of licences will be accepted.

IMPORTANT; On collection of the vehicle the renter must produce: a valid driving licence
(Both parts of UK licence) we cannot accept an expired photocard.
All drivers must have held a full drivers licence for at least 24 months.
Licence endorsements up to 3 points are accepted; please check with the local branch for conditions applied to additional points
If the driver has been banned from driving for a DD, DR  offence, or has been disqualified, we will only rent 7 years or more after the return of the licence. Other endorsements may not be acceptable, (eg: UT ) please check with the branch.
Minibus (over 9 seats ) rental is only available to renters holding category D1 on their licence.

Identification required if UK Resident

When collecting the vehicle, the Lead Driver must present:

  • A valid driving licence.
  • If old (paper-only) style, official photo ID must also be presented eg: passport
  • If new (photocard + counterpart) style, both parts are required.
  • We cannot accept an expired photocard (see Driving Licences section for details)
  • If the licence does not show current home address (this includes licences issued in EU countries and driver resides in UK), a valid passport or national identity card must be presented.
  • 2 additional forms of ID to confirm home address. One must be the credit card/bank statement for the credit card/debit card being presented for deposit and additional charges. The other should be a formal document (eg: utilities bill, council tax bill etc) both must be dated within 8 weeks of date of hire.
  • A credit or debit card in their own name (see section on Rental Payment Terms for further details). We do not accept Solo, Electron, American Express, Top up Cards
  • Additional drivers must present a valid driving licence, plus passport or national identity card if licence does not show current home address.
  • Please contact the branch prior to hiring if you have any questions regarding identification required.

Identification required if non UK Resident

When collecting the vehicle, the Lead Driver must present:

  • Passport (or National Identity card if European citizen if this has been used to enter the UK)
  • A credit card in their own name (please note non UK debit cards are not accepted)
  • A valid driving licence from country of residence (licence must show an English translation if not issued in Europe)
  • Travel documentation confirming dates of arrival and departure to/from UK
  • Additional drivers must present a valid driving licence from country of residence (licence must show an English translation if not issued in Europe)

Vehicles with more than 9 seats (including the driver) may not be rented by non UK Licence Holders. Please contact branch for further details.

Prices

Rates include Insurance (subject to excess damage liability), VAT, breakdown cover, and limited mileage (150 miles per day unless otherwise specified in the vehicle specifications)
Vehicles hired for 28 days will incur no more than 2000 miles during this period
Please contact the renting location for full details on additional mileage packages.

Charges

We work out our charges using our current price list

You are responsible and will pay the following charges:

  • The rental and any other charges we work out according to this agreement.
  • Any charge for loss or damage to the vehicle.
  • A refuelling charge if you have returned the vehicle with the differences in levels.
  • All fines, court costs and intended prosecutions for parking, traffic or other offences
  • We will charge you for loss of income not covered under an insurance agreement.
  • Any charges arising from Customs and Excise, or Vehicle Inspectorate seizing the vehicle, together with loss of income charge.
  • For any Delivery or Collection of the vehicle.
  • Interest which we will add every day to any amount you do not pay us on time.
  • Value added Tax and all other taxes on all the charges.

Our insurance and damage protection programme

By signing the agreement you are accepting the conditions of our insurance.

  • We have a legal responsibility to have third party insurance, this provides cover for claims made if you injure or kill anybody, or damage their property.
  • We will provide cover for loss or damage to the vehicle if you have initialled the box marked Loss/Damage Excess. If you accept this, you still have to pay an amount up to the Excess every time you damage the vehicle.
  • We will provide cover for theft and damage to the vehicle caused during an attempted theft. You still have to pay the Excess every time the vehicle is damaged.

Your own insurance

If we have agreed as indicated under insurance details, you may arrange your own fully comprehensive insurance cover for the full duration of the rental as long as you can provide a valid insurance document from your insurer with our vehicle description and registration number noted.
We must be satisfied with the cover and policy conditions, and you must not change them.
If the vehicle is damaged or stolen you will let us negotiate with the insurers about whether the vehicle can be repaired, or what compensation is due to us. You are financially responsible for settling the full claim and paying all costs if the policy you have fails and the vehicle is damaged, lost or stolen, or a claim as made by any third party. You will be responsible to pay AM Hire any excess payments on your policy.

What to do if you have an accident

If you have an accident you must not admit responsibility. You should get the names, addresses and vehicle details of everyone involved, including witnesses. You should also:

  • Make the vehicle secure
  • Inform the Police straight away if anyone is injured, however minor.
  • Inform the Police if there is a disagreement over who is responsible
  • Call AM Hire straight away
  • You will be required to fill in an Insurance Claim form and pay your excess; even it is not your fault.

Rental Payment Terms

When you book online you accept the conditions set out below:

The AM Hire location will do its best to have the vehicle, which is the subject of a confirmed reservation available on the day and at the time you requested. If you decide to cancel your reservation, or do not arrive to collect your reserved vehicle on the day and at the time you have reserved it, charges may be made and these are explained in these Rental Terms.

Please read this carefully. If there is anything you do not understand, or agree with, please ask a member of staff at your AM Hire Branch.

By booking online and accepting these Terms and Conditions you consent to AM Hire applying charges to your Credit or Debit card account. Your initial rental charges are paid for at the time of booking. You will not be required to make any further payments until you collect your vehicle.

When you collect your vehicle you will be required to present the credit or debit card used to secure your booking, which will be charged as follows:

Your Credit or Debit Card will be charged for any additional charges agreed to plus a further pre-authorised amount of either £250, £300 or £500 depending on the vehicle reserved. When you return the vehicle at the end of the hire period, the total additional charges, including any charges for fuel, damage, etc will be calculated, and your card will then be charged for the final amount. At this point the pre-authorised amount will be released back to your credit card account. This may take up to 7days, depending on your card issuing bank.

Please note AM Hire operate a CHIP and PIN facility only

In the event that you return the vehicle earlier than the date originally specified, it is the Branch Managers decision to make a refund.
If you wish to return the vehicle after the time originally specified, you should contact the branch to agree this. You will be charged for every day, or part-day you have the vehicle after the original agreed date and time at the rate specified on the rental agreement when you collect the vehicle

Rental period

You will have the vehicle for the period shown on your rental confirmation. If you do not bring the vehicle back on time, or if you do not contact us and get our agreement to an extension of your rental, you are breaking the conditions of this agreement. We can charge you for every day, or part-day you have the vehicle after you should have returned it to us. Until we get the vehicle back we will charge you the daily rate specified on the rental agreement when you collect the vehicle.

Rental Agreement

You will be asked to sign a Rental Agreement when you collect your hire vehicle and the terms of this agreement are as follows:

  • Your contract with us
  • When you sign the rental agreement presented to you at the branch, you accept the conditions set out on both sides of this rental agreement.
  • Please read this agreement carefully. If there is anything you do not understand, or do not agree with, please ask a member of the branch desk staff to explain.
  • Rental period
  • You will have the vehicle for the rental period shown in the agreement. We may agree to extend this rental period, but the rental period may never be extended without
  • AM Hire branch permission. If you do not bring the vehicle back on time you are breaking the conditions of this agreement. We can charge you for every day or part-day you have the vehicle after you should have returned it to us. Until we get the vehicle back we will charge you the daily rate published at the place you have rented the vehicle from.
  • Your responsibilities
  1. You must look after the vehicle and the keys to the vehicle. You must always lock the vehicle when you are not using it, and use any security device fitted to, or supplied with the vehicle. You must always protect the vehicle against bad weather, which can cause damage. You must always make sure that you use the correct fuel
  2. You are responsible for any damage over the height of five foot six inches caused by hitting low objects, such as bridges or low branches.
  3. You must not sell, rent or dispose of the vehicle or any of its parts. You must not give anyone any legal rights over the vehicle.
  4. You must not let anyone work on the vehicle without our permission.
  5. You must let us know as soon as you become aware of a fault in the vehicle.
  6. You must return the vehicle to the agreed branch, during opening hours displayed at that branch. One of our staff must see the vehicle to check that it is in good condition.A full inspection of the vehicle will be carried out at the valeting stage, you are responsiable until this stage is completed
  7.  If we have agreed that you may return the vehicle outside business hours, you will remain responsible for the vehicle and its condition until a member of staff reinspects it.
  8. You will have to pay for reasonable costs of repair if:
  9. We have to pay extra costs to return the vehicle to its condition when the pre-rental inspection was carried out. (eg: specialist valeting)
  10. The vehicle has been damaged internally or externally whilst in your care.
  11. Before you bring back the vehicle you must check you have not left any personal belongings in the vehicle.
  12. You are responsible for any loss or damage to additional equipment hired at the time of rental, including but limited to Satellite Navigation equipment, baby seats, trolleys etc.

Conditions for using the vehicle

You or any authorised driver named on the rental agreement must not.

  • Use the vehicle for hire or reward
  • Use the vehicle for any illegal purpose
  • Use the vehicle for racing, pace making, teaching someone to drive
  • Use the vehicle while under the influence of alcohol or drugs
  • Drive the vehicle outside England, Scotland and Wales unless we have given you written permission.
  • Load the vehicle beyond the manufacturer maximum weight recommendations, and ensure the load is secured safely.
  • If the vehicle is a commercial vehicle, use it for the purpose for which you need an operator licence if you do not have one.
  • You must not use the vehicle, or allow it to be used off road or on roads unsuitable for the vehicle.
  • You must not drive the vehicle in restricted areas.
  • You must not use the vehicle for driver training activities.

Our responsibilities

We have maintained the vehicle to at least the manufacturer recommended standard. We assure you that the vehicle is roadworthy and suitable for renting at the start of the rental period. We are responsible for loss caused by:

  • The vehicle not being fit to drive
  • AM Hire not having the legal right to rent out the vehicle.

Damage Liability (Excess)

Insurance is subject to a Damage Liability (Excess) that varies according to vehicle size

Damage liability reduction is available at participating locations for an additional cost, but is not available to driver’s aged 21-25 or over 70 years.

All vehicles have a £1000 damage liability; a reduction is available on certain vehicles.

Reduction of damage liability from £1000 to £500 £ 6.00 per day
Reduction of damage liability from £1000 to £250 £ 10.00 per day
Reduction of damage liability from £1000 to Zero is not available

Please note Glass, Tyre and damageover five foot six inches is not covered by Damage Liability reduction
Damage Liability waiver may be withdrawn at any time (eg: extreme weather conditions) at the discression of AM Hire Management.

Ending the Agreement

If you are a consumer we will end this agreement straight away, if we find out that your belongings have been taken away from you to pay off debts, or a receiving order has been made against you. We may end this agreement if you do not meet any of the conditions of this agreement.

If you are a company, we will end this agreement straight away if:

  • You go into liquidation
  • You call a meeting of creditors
  • We find out your goods have been taken to pay off your debts
  • You do not meet any of the conditions of this agreement

If we end this agreement it will not affect our rights to receive any money we are owed under the conditions of this agreement. We can also claim reasonable costs from you if you do not meet any of the conditions of this agreement. We can repossess the vehicle (and charge you a reasonable amount) without using unreasonable force.

Governing Law

The laws of the country in which it is signed govern this agreement. Any dispute may be settled in the courts of that country.

Vehicle Images

Vehicle images are examples only. Specific models and sizes cannot be guaranteed.

Fuel Policy

All vehicles are supplied with a registered level of fuel at the start of the hire. Customers are requested to check and sign for the level of fuel. Differences will be charged at the end of the rental at the locally determined price.

Overseas Hires

Prices quoted are for use in mainland UK only. Additional charges and mileage restrictions will apply for overseas use. All overseas rentals are a minimum three-day hire. Customers must supply their own five star European recovery cover when travelling outside mainland UK.  Insurance will be supplied as part of AM Hires overseas policy.

Towing

You or any authorised driver must not use the vehicle for towing unless we have given you written permission. AM Hire does not include any insurance cover for trailers, caravans etc.

Data Protection

You agree that we may use any information you have given us to carry out our own market research. If you break the agreement we can give this information to credit reference agencies, the Driver and vehicle Licensing Authority (DVLA), debt collectors, and any other relevant organisation.